HRIS Expert - Document Management System

Junior HRIS Expert – Document Management System

(Part-time, 32–38 hours per week)

Does your heart beat for HR Systems, do you have strong technical skills and do you enjoy working closely with other departments like IT and country HR teams? Then we are looking for you!

This is your daily action

As Junior HRIS Expert you are part of the HR Projects, Processes and Systems department and report directly to the Team Lead Business Support. Your focus is on providing a consistent, correct and stable document management solution across all Action countries – while continuously improving it. You work closely with IT, Country HR, HR Administration and the broader project team, and you will grow into the go-to person for your application.

You will also support the roll-out of the solution to new countries, guide local teams through template changes and coordinate testing to ensure a smooth go-live. Along the way you will build your communication and stakeholder management skills.

Your responsibilities include:

• Creating template process changes in the system to keep contracts and letters accurate and up to date
• Training HR colleagues to use the document management solution correctly
• Monitoring and reporting on changes and incidents via ServiceNow
• Coaching team members and end users of the application
• Setting up and applying country-specific rules provided by HR experts and country HR
• Configuring the document management system for letters and contract templates to ensure a smooth, automated HR administration
• Assisting in projects and system configuration across the full HR system landscape

Meet your team

Action is expanding rapidly, and our HRIS department is growing with it. Alongside HR Projects, Processes and Systems, Action has an international HR Services department and centres of excellence for Recruitment, Compensation & Benefits, Learning & Development and HR Business Partnering. The HR Projects, Processes and Systems department is a team of around 40 people, organised in three teams: HR Projects, HR Processes and HRIS Development. The HRIS Development team covers the entire HR system landscape across all Action countries.

Curious about your new team members? Christian, Diego and Marta can’t wait to work with you!

This is you

You have a sharp eye for detail and a genuine interest in HR systems – in particular PeopleDoc. You can analyse configurations, translate functional HR requirements into technical specifications and recommend practical solutions. You are self-driven, well organised and able to prioritise your workload. Your communication skills allow you to explain technical changes clearly to end users and to train others on new software.

In addition:

• A completed bachelor’s or master’s degree in Business, Data Analytics, HR, Finance, Computer Science, Statistics, Mathematics or a related field – or equivalent work experience
• At least 1–2 years of experience in an HR Administration or HR Systems role, preferably in an international environment
• A solid understanding of MS Office (e.g. form letters, merge fields and connectors)
• Experience with HR cloud solutions – preferably SuccessFactors and UKG; PeopleDoc experience is an advantage
• Experience with UAT testing: writing test cases, executing tests and coordinating test completion
• Good communication and intercultural skills
• Excellent command of English
• Strong logical, analytical and digital thinking

What we offer

Surprisingly much! From our international headquarters in the Netherlands you have an impact on what happens in our stores across Europe. We welcome more than 15 million customers every week in more than 3,200 stores in 15 European countries. We have great growth ambitions – for Action and for you. Because our growth means that you can always take new steps: a different role, an interesting project, new skills. All within a culture where our shared values are truly lived: customer focus, teamwork, simplicity, discipline, cost consciousness and respect.

Did you know that you can also count on us for:

• A market-based salary based on a 38-hour work week
• 24 days of holiday and the option to buy 5 extra days (based on 38 hours per week)
• A temporary contract with the intention of offering you a permanent contract in the long term
• Flexible working hours and the possibility to work up to 40% from home, in coordination with your team and manager
• 15% staff discount on your purchases at Action
• A good pension scheme, collective health insurance and travel expenses allowance (Zwaagdijk-Oost is traffic jam-free and only 30 minutes by car from Amsterdam)
• A company laptop and mobile phone

How we contribute to society

If you only know Action from the stores, a world will open up for you when you come and work with us. We work hard to make a positive impact on society and the environment. Did you know that we sponsor more than 2,500 children worldwide who grow up in an SOS Children’s Village? That our team reflects the diversity of our customers, with 155 different nationalities? That we purchase 94% of our wood products and 100% of our cotton sustainably? And that almost all our stores use energy-efficient LED lighting? Yes, that is also Action. Curious about the other initiatives we’re driving? Join our team and find out for yourself.

Interested?

We are proud to be an inclusive employer, and we warmly invite anyone who recognises themselves in this vacancy to apply. So take action and respond now!

What happens next:

1. Response to your application within 14 days (and usually earlier)
2. First meeting with the manager and a colleague
3. Online assessment to get to know you better
4. Second interview with your recruiter, among others
5. Welcome to Action…

Throughout the process, your recruiter is your permanent point of contact and is available to answer any questions you may have.

Integrity is very important to us. Pre-employment screening is therefore part of the process for this vacancy. Ask your recruiter for more information.