Payroll Reconciliation Specialist

Payroll Reconciliation Specialist

(Full-time, 38 hours per week)

Your daily Actions

As a Payroll Reconciliation Specialist, you will be responsible for ensuring the accuracy and integrity of payroll-related financial data across multiple European countries. Your core tasks include reconciling payroll transactions with the general ledger, preparing precise journal entries and accruals, and resolving discrepancies in close collaboration with Finance and Payroll teams. You’ll play a key role in maintaining compliance with internal controls and statutory requirements, while also supporting internal and external audits. In addition, you’ll drive process improvements and help maintain standard operating procedures to enhance accuracy and efficiency across the payroll reconciliation process.

Your responsibilities will include

• Match and reconcile payroll data with financial records to ensure that all payroll outputs are correctly reflected in the financial administration.
• Prepare payroll-related journal entries and accruals in a timely and precise manner.
• Investigate and resolve discrepancies in payroll data in collaboration with Finance and Payroll teams.
• Ensure compliance with internal financial controls, tax regulations, and statutory payroll requirements.
• Support internal and external audits by providing reconciliations, documentation, and timely responses to inquiries.
• Identify and implement improvements in payroll reconciliation processes and maintain clear standard operating procedures.

Meet your team

At Action, our HR Shared Services department plays a central role in supporting our international operations. As part of this team, you’ll work closely with colleagues across Europe to ensure accurate and efficient payroll processes. Collaboration is key — not only within HR Shared Services, but also with our Financial Accounting team and Business Controllers. Together, we ensure that payroll data is correctly aligned with financial records and supports sound business decisions. While other HR teams such as Recruitment, Compensation & Benefits, and People Development contribute to our broader HR strategy, your role is primarily focused on operational excellence and cross-functional cooperation within Shared Services and Finance.

Would you like to contribute to the further professionalization of our HR organization with your ideas? Take Action!

Who you are

You are a proactive, curious, and detail-oriented professional who combines accuracy with a strong sense of urgency. With excellent analytical and problem-solving skills, you approach challenges with a structured and pragmatic mindset. You’re highly organized, able to prioritize effectively, and deliver consistently—even under pressure. A clear communicator and strong team player, you collaborate with ease across functions while also working independently when needed. 

Additionally, you have:

• A bachelor’s or master's degree in accounting, Finance, or a related field;
• Minimum 3 years of experience in payroll reconciliation, payroll accounting, or financial reporting;
• Strong knowledge of payroll processes, accounting standards (GAAP/IFRS), and financial systems 
• Exceptional attention to detail and accuracy;
• Proficiency in Microsoft Excel and a good general understanding of accounting- and payroll software 
• Familiarity with statutory payroll requirements and tax regulations. 
• Good written and verbal communications skills in English 

What we offer

Surprisingly more! From our dynamic headquarters in the Netherlands, you will have an impact across Europe. We now have over 3000 stores in 13 countries and serve millions of customers. And we have ambitious growth plans for Action and for you. As we grow, you’ll have new opportunities to develop your skills, take on new challenges, and advance your career. All this within a culture where our shared values truly come to life: customer focus, teamwork, simplicity, discipline, cost consciousness, and respect.

Our benefits include

• A competitive salary & bonus structure.
• 24 holiday days, with an option to buy 5 more (based on 38 hours per week).
• Flexible hours and a hybrid working environment.
• A 15% discount on Action purchases.
• Comprehensive pension scheme,  collective health insurance and a travel allowance (Zwaagdijk-Oost is just 30 minutes from Amsterdam by car or 15 minutes via shuttle from Hoorn Station)
   

How We Contribute to Society

We believe in making a positive impact on society and the environment. Through our various initiatives, such as sponsoring over 2,500 children in SOS Children’s Villages and ensuring sustainable sourcing for our products, we are committed to doing business responsibly. Join us and be part of a company that is focused on sustainability and social impact.
 

Interested?

We are proud to be an inclusive employer, and we warmly invite everyone who recognizes themselves in this vacancy to apply. Take Action! Apply for this position now!

What Happens Next:

1. Submit your application
2. We’ll review your application to assess whether your profile aligns with the role.
3. If there’s a match, we’ll invite you for an initial interview to get to know each other
4. If the first interview is positive, you’ll complete an assessment. 
5. After a successful assessment you will be invited for a second interview, we’ll dive deeper into the role and your potential fit.
6. If everything clicks — welcome aboard as our new Payroll Reconciliation Specialist!