Organisational HR admin Specialist

Organisational HR admin Specialist

(32-38u) 

Does your heart beat for HR Systems? Are you technically skilled? Do you enjoy collaborating with teams like HR Business Partners and Country HR teams? If this sounds like you, we want to hear from you! 

This is your daily ‘Action’

The Organisational HR Admin Specialist is part of the HR Projects, Processes and System department and reports directly into the Manager HRIS. The focus of this role is to provide a consistent organizational structure that reflects the set up across all Action countries. You support and ensure that the role assignment and position management is up-to-date and continuously improved. Additionally, you will have the opportunity to build your communication and stakeholder management skills. You will work closely with the HR Business Partners, Country HR, HR Administration, and the project team. 

Responsibilities:

• Ensure an up-to-date organisational structure throughout the HR system landscape (for e.g. SuccessFactors and Kronos)
• Administrate positions, org units, relationships and management lines in SuccessFactors and downstream systems (create stores, new positions and establish new relationships between those)
• Act as first point of contact for ad-hoc changes and incident management of the organisational structure
• Together with other stakeholders help improving the processes of changes
• You are used to handling highly sensitive and confidential information 
• Update documentation about the process and structures
• Act as subject matter expert in projects for OD management
• Perform controls of the system and troubleshooting/error management

Meet your team

Action is expanding rapidly, and this requires the HRIS department to respond accordingly. Besides the HR Projects, Processes and System department, Action has an international HR Services department and a ‘centre of excellence’ for Recruitment, Compensation & Benefits, Learning & Development and HR Business Partner team. The HR Projects, Processes and System department is a team of approximately 50 people working in teams; HR Projects, HR Processes and HRIS. The HRIS is covering the whole HR system landscape for all countries within Action.

Do you want to contribute your ideas and expertise to our HRIS organization? 

Take Action!

This is you

As Organisational HR admin  Expert you possess a keen eye for detail and deep understanding of HR systems and interfaces, specifically SuccessFactors and/or Kronos. You understand the sense of urgency inherent to this role and can skilfully prioritise tasks daily. You have strong stakeholder management and communication skills across all levels and countries. You are self-driven, and you have a very good time- and task management. One of your qualities is high accuracy and an eye for detail that nothing in the process is missed. You are highly motivated by your work and clearly see how your contributions align with the bigger picture. You are adept at handling highly sensitive information that must remain confidential. 

In addition you have:

• A MBO level 4 degree in Business, , HR, Business, Finance, or related field of study or equivalent work experience. 
• At least 1-2 years of work experience in an HR Admin role, preferably in an international environment  
• A profound understanding of HR Systems preferably SuccessFactors or Kronos
• Good communication and intercultural skills
• Excellent knowledge of English language (Dutch is a plus)
• High logical, analytical and digital thinking

What we offer

Surprisingly much! From our international headquarters in the Netherlands you have an impact on what happens in our stores across Europe. We welcome more than 15 million customers every week in more than 3,000 stores in 14 European countries. We have great growth ambitions. For Action and for you. Because our growth means that you can always take new steps. A different position, an interesting innovation project, new skills: you can continue to develop as a professional. And all this in a culture where our shared values are truly lived: customer focus, teamwork, simplicity, discipline, cost conscious and respect.
Did you know that you can also count on us for:

The possibility to develop yourself within Action

• Work-life balance 
• 24 paid vacation days and the possibility to purchase a maximum of 5 additional holiday
• A travel allowance 
• A company laptop and mobile phone 
• 15% staff discount on Action merchandise 
• Working for a dynamic, fast expending international organization

How we contribute to society

If you only know Action from the stores, a world will open up for you when you come and work with us. We work hard to make a positive impact on society and the environment. Did you know, for example, that we sponsor more than 2,500 children worldwide who grow up in an SOS Children's Village? That our team reflects the diversity of our customers, including 155 different nationalities? That we purchase 94% of our wood products and 100% of our cotton sustainably? And that almost all our stores only use energy-efficient LED lighting? Yes, that is also Action. Curious about what other initiatives we’re facilitating? Join our team and find out for yourself.

Interested?

We are proud to be an inclusive employer, and we warmly invite anyone who recognises themselves in the vacancy to apply. So take action and respond to this vacancy now!

What happens next:

1. Response to your application within 14 days (and usually earlier)
2. First meeting with the manager and a colleague
3. An online assessment to get to know you better
4. Second interview with your recruiter, among others
5. Welcome to Action…

Throughout the process, your recruiter is your permanent point of contact and is available to answer any questions you may have.

Integrity is very important to us. Pre-employment screening is therefore part of the process for this vacancy. Ask your recruiter for more information.