Management Assistant (m/f)

About Action

A Action é a maior história de sucesso do retalho na Europa. Passámos de uma única loja em Enkhuizen para uma organização internacional de retalho no espaço de 30 anos, com mais de 3 000 lojas em 13 países.

Números impressionantes, mas o que realmente importa para nós são as pessoas. Os nossos clientes, a quem queremos surpreender todos os dias com produtos fantásticos a preços baixos e, claro, os nossos colaboradores, que trabalham todos os dias para fazer da nossa empresa um sucesso e crescer com ela.

About the Job

As a Management Assistant within Action, your main focus will be to support the managers of the different departments and enable them to work in the best possible way by organizing and carrying out administrative and organizational activities.

You will report directly to the Country General Manager.

Areas of Responsibility

Secretary

• Organizing and preparing meetings and/or discussions, collecting and forwarding incoming documents if necessary as well as creating schedules;
• Monitoring the e-mail inbox and incoming e-mails;
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings;
• Monitor action points and deadlines and take action when necessary;
• Opening and sorting mail for management and, if necessary, taking action. Ensuring that mail is processed completely.

Administration

• Independently drafting and sending correspondence to external parties and drafting letters and/or e-mails based on the requests from the management;
• Drafting written reports of meetings and discussions of the MT members, sharing the minutes with stakeholders and archiving minutes and relevant documents in a clear manner.

What we can offer you

• Competitive salary;
• Extensive further training in our Action Academy;
• Working in a young and dynamic environment;
• 15% employee discount on all products in Action stores.

About you

• Bachelor degree in Administration, Management or related areas in combination with minimum 3-6 years of relevant working experience;
• Fluent (written and verbal) in Portuguese and English;
• Experience with different software systems / able to get quickly acquainted with new applications / system;
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive;
• Demonstrates a high level of pragmatism;
• Ability to work independently and prioritize tasks in a dynamic environment.

Are you interested?

Would you like to get to know us better? Send us your application!