Payroll Expert

ABOUT ACTION

Action is Europe’s major retail success story. We grew from a single store in Enkhuizen (in Netherlands) into an international retail organization in the space of 30 years, with over 3 000 stores across 13 countries. We provide jobs to approximately 80,000 colleagues helping us build on our success and a great shopping experience for our customers

Impressive numbers, but what really matters to us is people. Our customers, whom we want  to surprise everyday with amazing products for low prices and of course, our employees, who work every day to make a success of our company and themselves.

PURPOSE OF THE JOB

Performs various complex  payroll administrations, which include processing, checking payroll, developing reports by researching and gathering information, maintaining payroll records, processing financial information for accounting purposes and information used in audits and ensuring timely, effective and accurate payroll administration. Support appropriate system development and improvement.

AREAS OF RESPONSIBILITY

Payroll

• Gathers, processes and checks  payroll data
• Processes tax/social security/health insurance
• Ensures all payments are delivered in a timely manner
• Oversees  payroll process and suggests improvements to ensure efficient and accurate payroll processing, tax reporting, payroll accounting and record retention
• Assists with payroll audits, unemployment claims, payroll accruals, employee correspondence, various statistics
• Executes required reporting, both internal and statutory reporting
• Provides and checks journals for Finance
• Supports Finance on reconciling payroll related general ledgers accounts
• Collaborates with (external) admin- and payroll providers
• Communicates effectively with stakeholders regarding payroll and amendments in processes and legislation
• Makes sure that payroll records/documents are archived in an accurate manner
• Supports HR Country offices  

Expertise

• Establishes, implements and maintains appropriate internal payroll controls, operating processes, policies and procedures
• Performs critical reviews and analyzes payroll procedures in order to recommend, develop and implement changes leading to best-practice operations
• Keeps up to date with regards to relevant developments in expertise and actively shares knowledge
• Maintains/shares knowledge on taxation, social security, insurances, legislation
• Anticipates on amendments of legislation and the consequences thereof and provides recommendation to management
• Continuously develops good knowledge of Payroll/HR systems and the links between the systems and uses this knowledge to advise on system changes
• Requests system changes
• Performs testing system changes
• Handles change requests in collaboration with Coordinator IPS
• Proactively executes controls regarding the payroll process
• Second line support for HR Services department on complex issues
• Guides new employees in processes/systems

Pension administration (if applicable)

• Ensures the notification of employee’s participation in the pension scheme
• Checks the recurring invoices from the Pension Fund
• Analyzes discrepancies in the invoices and the pension accruals within the payroll system

ACTION VALUES

• Customer orientation
• Cost consciousness
• Teamwork
• Discipline
• Simplicity
• Respect

COMPETENCIES

• Pragmatic
• Communication skills
• Attention to detail
• Proactivity
• Result orientated

REQUIREMENTS – SKILLS

• Local payroll certification required plus a  Bachelor degree or equivalent with at least 4 years of demonstrated experience in complex  payroll/HR administration
• Good, in depth and broad knowledge of Payroll and HR systems
• Proficient with Excel
• Experience in continuous process improvements
• Good written and verbal communications skills in English
• Strong numerical, multi-tasking and prioritizing skills

• Familiar with writing proposals for efficient and effective working methods and implementing these
• Is very organized, is able to structure activities and projects, sticks to agreements within deadlines and according to guidelines
• Works efficiently and effectively, also when under time pressure
• Works effectively with others to achieve common goals