Employee Real Estate Support

About Action

Action is the fastest growing non-food discount in Europe.
We started our business with a small store in Holland in 1993 and today our company has grown into an international retail organization with more than 2,500 stores in 12 countries and almost 80,000 people of 136 nationalities and these numbers are growing every day.
Working for Action means having a solid and financially reliable employer, with a concrete and motivating approach.

Real Estate Support Employee

The RE Support Employee is part of the Country Real Estate Support department and reports directly to the RE Support & Portfolio Manager Italy. The main focus lies on an accurate and efficient administration of the Real Estate processes and activities.

The purpose of this role is to execute supporting activities and administration in the Real Estate process “from Lead to Open Store” and ensure proper financial support after opening of each store.

Areas of responsibilities

1. Real Estate Support

• Managing the end-to-end Lead to Open Store process, including transport requests, IP preparation, and maintenance of accurate data in the UGEO system.
• Providing operational support to the A&CM and the RE Support & Portfolio Manager (Country) on day-to-day real estate activities.
• Coordinating and organizing Real Estate meetings, including scheduling, agenda preparation, and logistics.
• Arranging hotel and flight bookings for Real Estate colleagues in line with company policies.

2. Administration

• Ensuring an up-to-date administration and archive of all Real Estate related documents.

3. Financial support

• Managing SAP VIM and SAP RE-FX environments, ensuring accurate and timely processing of real estate transactions.
• Reviewing and screening standard lease contracts to verify compliance and key contractual terms.
• Creating and maintaining new store records in SAP RE, ensuring all data is correctly entered in line with lease agreements.
• Processing invoices by validating correct coding, accuracy, and compliance with contractual terms.
• Acting as the primary point of contact for lessors and brokers to address invoice discrepancies, overdue payments, and requests for corrective documentation, while coordinating with AP, GL Housing, and Cash Italy teams to resolve payment issues.
• Reviewing, reconciling, and confirming monthly and weekly RERAPP reports, analyzing and explaining discrepancies between RERAPP and SAP VIM, and providing comments to support the clearing of SAP positions.
• Preparing and submitting manual payment requests when required.
• Requesting and managing tax payments (e.g. TARI, CUP, and related local taxes).

Requirements - Hard Skills

• Vocational education with 3- 5 years relevant working experience.
• Used to work with different  types of software
• Strong knowledge of English, verbal and written
• Strong knowledge of latest Office softwares, Excel in particular
• Nice to have: knowledge of SAP tool

Requirements - Soft Skills

• Make proposals for efficient and effective working methods with the least possible complexity and implements these
• Demonstrates a high level of pragmatism
• Is very organised, is able to structure activities and projects, sticks to agreements within deadlines and according to guidelines
• Works efficiently and effectively, also when under time pressure
• Works effectively with others to achieve common targets