Back-office Employee

Back-office Employee

Ready to support a fast-growing, international business behind the scenes?

If you're looking for a role where your organizational skills and attention to detail make a real difference, this is your moment to join Action. As a Back Office Employee within our IT Projects & Portfolio department, you’ll play a key administrative role, ensuring our project and portfolio operations run smoothly. From coordinating reports to managing financial records, your work keeps the team focused and efficient – all while you grow your own skills in a supportive and down-to-earth environment.

Your day-to-day responsibilities

You’ll be part of a small, approachable back office team known across the department as the go-to support for processes and people. While this position is based in the IT environment, it’s not a technical IT role – it’s administrative and organizational in nature. You’ll work closely with project and portfolio managers, supporting them with essential day-to-day operations.

Your tasks will include:

• Preparing and maintaining recurring reports (including time writing and budgetcode reports)
• Handling questions regarding purchase orders and invoice processing
• Sopprt the process regarding new external hires 
• Supporting the onboarding process for new team members (liaising with HR and hiring managers)
• Managing and ensuring the accuracy of data in ServiceNow
• User administration and SharePoint support
• Proactively helping manage backlogs and staying flexible during peak moments (e.g. month-end)

This role is ideal for someone with 3 years of experience in administrative or office support roles. Experience with tools like PowerPoint, Excel, Outlook, or basic reporting templates is a big plus.

Why this job is exciting

• It’s varied – You’ll handle a mix of recurring and ad-hoc tasks
• It’s impactful – Your accuracy and reliability help the whole department function better
• It’s flexible – Work 32–38 hours per week, with the option to work from home a couple of days per week
• It’s social – You’ll be visible and appreciated by the team, with a supportive working culture

This is you

• You’re proactive, reliable, and detail-oriented
• You enjoy helping others and being the point of contact for day-to-day support
• You’re comfortable with repetitive tasks but stay alert to how things can be improved
• You communicate clearly and enjoy collaborating
• You take pride in staying organized and keeping things running smoothly

The team you’re joining

At Action, we combine speed, simplicity, and cost-consciousness with a strong team spirit. Within our IT Projects & Portfolio department, we make sure every project starts well and ends even better. By joining our back office team, you’ll be at the heart of this operation – supporting those who bring our international IT strategy to life.

Want to be part of a growing international success story?

Apply now and help shape the future of Action from behind the scenes.